Who is audited?
Any fleet transporting cargo across state lines is subject to a DOT audit.
When will you be audited?
There’s no telling. Although the DOT tends to focus on companies that have poor CSA scores, excessive HOS violations and demonstrate risky behavior, any fleet can be subject to a random audit so it’s important to always be prepared.
What factors are considered in a DOT Audit?
Documentation of proper insurance for the type of carrier and cargo.
Documentation proving the correct licensing for all drivers operating a commercial vehicle. A carrier must also show proof of drug and alcohol testing for all company drivers.
A carrier must provide six months of drivers’ logs and supporting documents such as DVIRs for all drivers employed during that period. All driver logs will be reviewed for hours of service violations, form and manner errors and/or falsification of logs. A good way to avoid a bad audit is to get all your drivers on electronic logs.
A commercial motor vehicle must be regularly inspected, repaired and maintained. The DOT requires proof of company vehicle inspections, which a carrier is expected to maintain on file for at least 12 months. A major benefit of electronic logging devices is the automatic collection of vehicle performance data, which can alert dispatchers of any necessary vehicle repairs before they become an issue.